• Oklahoma Sales Tax Permit
  1. All Merchants(artists and dealers) are required to file taxes with the state of Oklahoma, via Sales Permit ID or SSN.

  2. Merchants must have submitted the above before the
       convention (Deadline August 1st) in order to sell.
  3. Tax rate for Tulsa+Oklahoma is 8.52% (As of 3/1/23).

   

• Tables and accommodations
  
  Hours:

  Thursday:
  – SETUP ONLY – 5pm – 10pm (Depends on hotel after tables go up)

  
  Friday:
  OPEN (AFTER OPENING CEREMONIES)
  – Soft Open 10am-12pm (Staff and vendors shopping)
  – Super Sponsor 11:30am
  – Sponsor 11:45am
  – Official open 12pm-6pm
  – SOFT TEARDOWN 6pm-7pm
  – SETUP – 7am -10am

  Saturday:
  – SETUP – 9am – 10am
  – OPEN: Soft Open ( Super Sponsor 9:30am, Sponsor 9:45am)
  – Official Open 10am – 6pm
  – SOFT TEARDOWN 6pm – 7pm

  Sunday:
  – SETUP – 9am – 10am
  – OPEN: Soft Open ( Super Sponsor 9:30am, Sponsor 9:45am)
  – Official Open 10am – 4pm
  – TEARDOWN 4pm – 9pm

1. Table Types:
   1. Vendor:
      1. Vendor spaces are a 10×10’ booth slot with electricity, and table, additional tables can be added within requests. Purchasing multiple Vendor spaces is available for large setups.
   2. Dealer:
      1. Dealer’s spaces are an 8×5′ space, a table, and electricity. Purchasing multiple spaces (up to 2) is allowed
   3. Artist:
      – Artist tables come in tables of 6×2 with no space along the sides for side displays, and minimal space behind the booth. Spaces are Raffled off each day and require tear down each night. Artist spaces do NOT come with electricity, artists must supply their own electricity (we suggest either using phone battery banks or Jackery style power banks). Artist tables come in half or split tables and may not encroach on their neighbor’s area without prior authorization from both neighbor and Artist Alley staff.
      – Artist are not permitted to setup displays behind the table or off the floor.
      – Artists are allowed to build up within reason, setups must be stable atop the table.
      – Artist are not permitted to setup behind the table or off the floor, and are limited to 3’ high on the table.
      – Each “table” comes with one table, and two* chairs unless otherwise specified by the Merchants to accommodate their booth setup. Requests must be made in advance to the Artist Alley/Dealers Den Lead prior to setup, including table and chair removal.
      – Artists are not permitted to sell merchandise that they did not design. (Example: third party pins they did not make the art of, “commercial use” designs, commissions created by other artists, etc.)
      – Collaborations with other artist (such as writers and comic
      artists) are permitted.
      – Artists are required to remain at their tables throughout
      the open hours of the Artist Alley, agents may not sell for them during the
      event.
      – Tables may be moved within the space to accommodate setup as
      long as within the boundaries of the merchant’s booth.

       

2. Electricity usage
   1. Vendors and Dealers will have limited access to power. Please refer to if you need power in your application.
   2. Vendors and Dealers are not to use excessive power at booth, and may be liable for extra fees from hotel.
3. Public WIFI is available through the hotel.
   1. Private Wi-Fi for merchants TBD

*excluding artist half tables, which come with one chair

• Loading dock

  Dock will be provided at _______________ Entrance (To be Decided by Hotel at a later date, accepted vendors will receive information upon acceptance and closer to the con dates)

• Postage of signs and displays
• Use of space is up to the dealer within certain restrictions, including, but not limited to.
  1. Tops, and immediately behind the Artist and merchant’s table. Side standing/hanging materials may be permitted within discretion of the Alley or Den appropriate staff’s discretion. Please be respectful and do not encroach upon your neighbor’s space, including the ones behind you, without their permission.
  2. Lights, sound, and music(including videos) are allowed as long as they do not upset others, including other merchants and attendees. If complaints are called, staff are within reason to ask to remove items.
  3. Noise makers are allowed within reason, excessive noise makers will be asked to be silenced if upsetting other merchants and attendees.
  4. Merchants and merchants are not to attach things to walls or ceiling of the hotel, with any method, bar none. All displays must be free standing.

• Prohibited Items (Tails and Tornadoes FurCon Staff reserve the rights to ask merchants to remove from display and sale if any items are deemed inappropriate for the convention)

1. 1. 1. Firearms
      2. Alcohol
      3. Weapons that are not peace bonded by Con Security
      4. Flammable and incendiary items, other than candles and incense
         1. Candles and incense may not be lit for demonstration purposes
      5. Heavily scented items are to be limited, particularly if overbearing and affecting attendants or other Merchants.
      6. Food items manufactured without FDA and/or local health inspector oversight
      7. NFT and AI art.
      8. Any other items prohibited by the hotel, City of Tulsa, or State of Oklahoma.

• Adult material

1. 1. 1. Adult material is allowed in Artist Alley and Dealers Den, but must be censored appropriately to prevent minors from viewing
      2. Censoring includes genital region(including shapes that are covered) as well as female nipples, and bodily fluids.
      3. All adult material(including but not limited to, video, drawn, audio, physical, and anything else not listed) must be censored.
      4. Artists are required to check ID’s for individuals appearing below the age of 18, particularly if the badge identifications do not appear to match the appearance of the individuals.
      5. Artists are responsible for providing material to censor works, as well as policing their own works.
      6. Sold materials must be censored and/or sold in an opaque container(box, bag, etc) upon purchase.

• Raffles (whether money involve or not)

1. 1. 1. Due to state laws, Oklahoma does not allow raffles for “For Profit” groups and organizations to occur in Artist Alley or Dealers Den, unless for a Non-Profit Organizations(eg: the convention, or the charity of choice.)

• No Sales outside of AA/DD

1. 1. 1. No transactions will occur outside of the merchant areas without prior authorizations.

• Good Business Practices

1. 1. 1. Provide customers with means of contact during and after the con for commission work, either in the form of a receipt and/or business card
         1. Customer:
            1. Be sure to get the artist’s contact details to contact through/after con
            2. If using sketchbook: be sure to put one’s own contact details (phone, email address, social media, etc) so that artist can contact you when your commission is finished
      2. Artists are to follow through with commissions, particularly if a transaction has occurred. Repeated offenses of “scamming” will be addressed and might hold the artist liable to no longer be able to vend at Tails and Tornadoes FurCon
      3. Be sure to set reasonable timelines for “take-home” commissions, and send home commissions after completion, particularly sketchbooks.
      4. Tails and Tornadoes FurCon is not liable for any commissions incompleted. We will do our best to verify good merchants before accepting them into the vending spaces, but all transactions shall be handled between the merchant and the buyer.

• Merchant Liability

1. 1. 1. Merchants are responsible for damages to hotel property and equipment loaned to them that are deemed inappropriate use. Property of the hotel is not to be modified in any way; holes, chips, paint, glue or other damages, including inappropriate or rough behavior. Please do not stand on chairs, or tables. Merchants are held liable if injured while standing on chairs or tables, please be responsible.

• Layout Changes

1. 1. 1. Vendor hall lead retains the right to change layouts of the hall at any time, including and during setup.

• No Horse Play! (Or any other animal play) is allowed in the Artist Alley or Dealers Den

• Artist Alley and Dealers Den leads have the final say on decisions made in these spaces

• All Rules shall be followed, including the attendee Code of Conduct

• TTFC reserves rights to amend rules without prior or posted notice