Oklahoma Sales Tax Permit

1. All Merchants are required to file taxes with the state of Oklahoma, via Sales Permit ID or SSN.
2. Merchants must have submitted the above before the convention (Deadline July 31st) in order to be permitted to sell.
3. Tax rate for Tulsa+Oklahoma is 8.52% (As of 3/19/2024).

Dealer’s Den Con Schedule

• Thursday:
  • SETUP ONLY – 5pm – 10pm (Depends on hotel after tables are set up)

• Friday:
  • OPEN (AFTER OPENING CEREMONIES)
  • SETUP – 8am -11:30am
  • Soft Open 10am-12pm (Staff and vendors shopping)
  • Official open 12pm-6pm
  • SOFT TEARDOWN 6pm-7pm

• Saturday:
  • SETUP – 9am – 10am
  • OPEN: Soft Open ( Super Sponsor 9:30am, Sponsor 9:45am)
  • Official Open 10am – 6pm
  • SOFT TEARDOWN 6pm – 7pm

• Sunday:
  • SETUP – 9am – 10am
  • Official Open 12pm– 4pm
  • TEARDOWN 4pm – 9pm

1. Table Types:
   1. Vendor:
      1. Vendor spaces are a 10×15’ booth slot with electricity, and a table
         1. Additional tables can be added within requests for an additional $35 per table. 
         2. Purchasing multiple Vendor spaces is available for large setups.
   2. Dealer:
      1. Dealer’s spaces are an 8×5′ space, a table, and electricity
         1. Four sets of two conjoined tables at the ends of each Dealer’s Den row (end caps booths) will be offered in the main den
   3. Adult Den
      1. Both vendor and dealer spaces will be offered in the adult den

1. Selection Process
   1. Vendors and Dealers will be selected by committee based on substance and quality of products to be sold. Both vendors and dealers are expected and required to provide:
      1. Detailed descriptions of the products being sold
      2. Photographs of booths from previous vending events
      3. Preference of table type and whether the booth should be placed in the main den or adult den
         1. Vendors and dealers are not permitted to transfer tables to another artist. In the case that the artist cannot, they can have an assistant sit in their place and sell the artist who submitted the table in their place.
   2. Once selected dealers and vendors will receive emails about their selection. Dealers are expected to pay within 14 days.
      1. Failure to do so will result in the table being sold to the next person in the waitlist who will have 14 days to pay for their table.
2. Electricity usage
   1. Vendors and Dealers will have limited access to power. Please refer to if you need power in your application.
   2. Vendors and Dealers are not to use excessive power at the booth, and may be liable for extra fees from the hotel.
   3. Public WIFI is available through the hotel.
   4. Private Wi-Fi for merchants TBD

1. Loading dock
   1. Dock will be provided at _______________ Entrance (To be Decided by Hotel at a later date, accepted vendors will receive information upon acceptance and closer to the con dates)

1. Postage of signs and displays
   1. Use of space is up to the dealer within certain restrictions, including, but not limited to.
      1. Tops, and immediately behind the Artist and merchant’s table. Side standing/hanging materials may be permitted within discretion of the Artist Alley or Dealers Den staff. Please be respectful and do not encroach upon your neighbor’s space, including the ones behind you, without their permission.
      2. Lights, sound, and music(including videos) are allowed as long as they do not disturb others, including other merchants and attendees. If complaints are called, staff are within reason to ask to remove items.
      3. Noise makers are allowed within reason, excessive noise makers will be asked to be silenced if upsetting other merchants and attendees.
      4. Merchants are not to attach things to walls or ceiling of the hotel, with any method, bar none. All displays must be free standing.

1. Prohibited Items (Tails and Tornadoes FurCon Staff reserve the rights to ask merchants to remove from display and sale if any items are deemed inappropriate for the convention)
   1. Firearms
   2. Alcohol
   3. Weapons that are not peace bonded by Con Security
   4. Flammable and incendiary items, other than candles and incense
   5. Candles and incense may not be lit for demonstration purposes
      1. Heavily scented items are to be limited, particularly if overbearing and affecting attendants or other Merchants.
   6. Food items manufactured without FDA and/or local health inspector oversight
   7. NFT and AI generated art.
   8. Any other items prohibited by the hotel, City of Tulsa, or State of Oklahoma.

1. Adult material
   1. Adult material is allowed in Dealers Den, but must be censored appropriately to prevent minors from viewing
      1. Censoring includes genital region(including shapes that are covered) as well as female nipples, and bodily fluids.
      2. All adult material(including but not limited to: video, drawn, audio, physical, and anything else not listed) must be censored.
      3. Artists are responsible for providing material to censor works, as well as policing their own works.
      4. Adult material may be displayed uncensored in the Adult Den
   2. Dealers and vendors are required to check ID’s for individuals appearing below the age of 18, particularly if the badge identifications do not appear to match the appearance of the individuals.
   3. Sold materials must be censored and/or sold in an opaque container(box, bag, etc) upon purchase

1. Raffles (whether money involve or not)
   1. Due to state laws, Oklahoma does not allow raffles for “For Profit” groups and organizations to occur in Dealers Den, unless for a Non-Profit Organizations(eg: the convention, or the charity of choice.)
   2. Blind boxes/bags are permitted to be sold in the Dealers Den but the Tails and Tornadoes Dealers Den Staff reserve the rights to audit the contents of a blind box/blind bag.
      1. Failure of an audit may result in the banning of sale of in-question blind boxes/blind bags.

1. No Sales outside of AA/DD
   1. No transactions will occur outside of the merchant areas without prior authorizations.

1. Good Business Practices
   1. Provide customers with means of contact during and after the con for commission work, either in the form of a receipt and/or business card

1. Customer
   1. Be sure to get the artist’s contact details to contact through/after con
   2. If using sketchbook: be sure to put one’s own contact details (phone, email address, social media, etc) so that artist can contact you when your commission is finished
   3. Artists are to follow through with commissions, particularly if a transaction has occurred.
      1. Repeated offenses of “scamming” will be addressed and might hold the artist liable to no longer be able to vend at Tails and Tornadoes FurCon
      2. Be sure to set reasonable timelines for “take-home” commissions, and send home commissions after completion, particularly sketchbooks.
      3. Tails and Tornadoes FurCon is not liable for any commissions incompleted. We will do our best to verify good merchants before accepting them into the vending spaces, but all transactions shall be handled between the merchant and the buyer.

1. Merchant Liability
   1. Merchants are responsible for damages to hotel property and equipment loaned to them that are deemed inappropriate use. Property of the hotel is not to be modified in any way; holes, chips, paint, glue or other damages, including inappropriate or rough behavior. Please do not stand on chairs, or tables. Merchants are held liable if injured while standing on chairs or tables, please be responsible.

1. Layout Changes
   1. Vendor hall lead retains the right to change layouts of the hall at any time, including and during setup.

1. No Horse Play! (Or any other animal play) is allowed in the Dealers Den
   1. Dealers Den leads have the final say on decisions made in these spaces
      1. All Rules shall be followed, including the attendee Code of Conduct
      2. TTFC reserves rights to amend rules without prior or posted notice

*Rules are subject to change.